How to use Confidential Mode to send password protect emails on Gmail
Gmail allows users to send password-protected emails, providing a layer of security with the use of Confidential Mode.
Many organizations mainly use Gmail for communication through emails. Most of the time we sent the emails without any security measures. But, do you know it is not safe in case you are sending some confidential or sensitive information in the email as the email not only shows up in notification previews but can also be opened by anyone having access to their device or account. So, its best to put some security measures to ensure your email is opened by an authorized person.
Gmail has a feature that allows users to send encrypted, password-protected emails. Gmail allows users to send password-protected emails, providing a layer of security with the use of Confidential Mode. Gmail introduced the Confidential Mode back in 2018. The feature enables users to lock an email with an SMS passcode instead of the traditional password method.
The emails sent in this mode are hosted on Google’s server and cannot be forwarded, copied, printed, or downloaded. Users are also allowed to set an expiry date and time for the email.
Steps to send password-protected email in Gmail using the Confidential Mode:
Step 1: Open your Gmail.
Step 2: Tap on compose a mail.
Step 3: Select the ‘confidential mode’ option available under the three-dot menu.
Step 4: Turn on the toggle and set an expiry date and time for the mail.
Step 5: Select ‘SMS passcode’ under the ‘require passcode’ section.
Step 6: Click on save button and send the email.
Step 7: When prompted, enter the recipient’s mobile number and send the email.
Step 9: To access the email, the recipient will have to use OTP received on his phone via SMS.
The recipient can only open the email by confirming their identity by completing the OTP verification. This ensures that only the authentic person has access to the email. However, as a limitation, this requires you to have their mobile number. The access to the email will be open till the expiration timeline.
The option for copy, paste, forward, and print the text message or attachment will be deactivated.
Meanwhile, the tech giant recently announced the integration of generative AI technology into its products, including Gmail and Google Documents to generate automated texts. In February, Google rolled out a two-pane design for Gmail users on a foldable phone.
Ms Kalinga